Based in Plymouth, UK

Operations, ExecutiveΒ Support & Automation

Strategic professional with proven experience supporting senior leadership and driving operational excellence. I bring process optimisation, discretion, and a tech-savvy approach to every engagement.

Rupesh Adhikari
25+
Projects
5+
Years Experience
Zoho CRMHubSpotSalesforceZapierMicrosoft 365Asana
What I Do

Services & Expertise

I help businesses run smoother β€” from executive-level calendar management to building full CRM systems and automation pipelines.

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Executive Assistance

Calendar management, travel planning, inbox oversight, board packs, meeting coordination, and confidential communication handling for C-suite leaders.

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Operations & Project Management

End-to-end project coordination, timeline monitoring, cross-team collaboration, workflow optimisation, and structured status reporting.

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CRM & Automation

Custom Zoho, HubSpot, and Salesforce builds. Workflow blueprints, automated invoicing, email sequences, and integrations via Zapier and webhooks.

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Client Operations

Managing client communications, onboarding workflows, launch coordination, post-launch monitoring, and escalation to technical teams.

Selected Work

Featured Projects

Hands-on builds that delivered real operational impact.

Jun 2025 – Present

SEO Strategy & Optimisation for Parasol UK

Leading ongoing SEO efforts including keyword research, on-page optimisation, content strategy, technical audits, and performance tracking to improve organic visibility and search rankings across the site.

SEOKeyword ResearchContent StrategyAnalytics
Nov – Dec 2025

Custom Zoho CRM for Lending Operations

Delivered a full CRM setup covering enquiry-to-completion workflow with blueprint transitions, automated term sheets, invoice generation via Zoho Books, and webhook integrations.

Zoho CRMZoho BooksWebhooksBlueprints
Aug – Sep 2025

AI Workflow Automation System

Created AI agents for daily research and news tasks with scheduled triggers. Built workflows for task updates, assessment processing, email actions, and notification routing. Connected GoCardless to QuickBooks for automatic invoicing.

AI AgentsGoCardlessQuickBooksAutomation
Jan – Feb 2025

HubSpot Event & Sales Automation

Built a multi-step workflow tied to event registration with form-triggered automation, smart content for personalised messaging, automatic payment links, deal creation, and CRM record updates.

HubSpotWorkflowsSmart ContentCRM
Career

Experience

A track record across executive support, operations, project management, and business development.

Jun 2025 – Present
Business Development Executive
Nepatech Solutions
Identifying new markets and business opportunities through cold calling, networking, and digital channels. Preparing proposals and maintaining CRM records.
Jul – Nov 2025
Client Operations Coordinator
Zeno AI
Managed 20–30 client relationships, coordinated technical launches, and bridged communication between clients and engineering teams.
May 2022 – Jul 2025
Manager of Project Managers / EAs
YittBox
Led a team of PMs and developers across 100+ IT projects. Oversaw recruitment, CRM updates, and cross-functional delivery.
Jan 2024 – Apr 2025
Executive Administrative Assistant
Healthclic
Managed executive calendars, travel planning, and confidential communications for clinicians in a healthcare environment.
Oct 2024 – Mar 2025
Healthcare Recruitment Coordinator
Azile Medical
Recruited healthcare professionals ensuring NHS compliance, streamlined workflows, and improved candidate response rates.
Nov 2023 – Sep 2024
Operations / Marketing Executive
Moorland Hotel
Managed hotel operations and led marketing campaigns achieving 20% growth in social engagement and increased direct bookings.
Feb 2022 – Apr 2023
Executive Assistant
Genese Solution
Managed CTO's international calendar across global teams, produced board packs and executive summaries, and planned strategic events.
Core Skills

Skills & Tools

A broad toolkit spanning administration, project delivery, CRM platforms, and technical support.

Administrative & Organisational

Complex Diary & Schedule ManagementConfidential Information HandlingInbox & Communication OversightTravel Planning & Itinerary CoordinationMeeting Scheduling & Minute-TakingEvent & Meeting LogisticsTask & Deadline TrackingReport & Document PreparationCRM & Database Management

Project & Operations Support

Project CoordinationTimeline MonitoringProcess ImprovementWorkflow OptimisationRequirement GatheringCross-Team CollaborationStatus ReportingFollow-Up ManagementAction TrackingRisk Identification

Technical & Tools

Zoho CRMHubSpotSalesforceZapier AutomationWorkflow & Blueprint DesignWordPressSSL InstallationGoogle WorkspaceMicrosoft 365TrelloAsanaNotionMonday.com

Customer Success & Technical Support

System TroubleshootingProduct ConfigurationOnboarding SupportPost-Launch MonitoringPilot SupportTechnical DocumentationIssue EscalationClient CommunicationExpectation Alignment
Education

Academic Background

MSc International Management

UWE Bristol
2023 – 2024

Bachelor's Hotel Management

Purbanchal University
2015 – 2019
Let's Work Together

Get in Touch

Looking for an operations professional, executive assistant, or someone to build out your CRM and automation workflows? I'd love to hear from you.